Forms & Registration — BrainsMingle

Form Builder

Build a form in seconds — no separate tool needed.

The form builder is embedded directly in the room and community creation flow. Enter a title, pick from suggested fields, or write custom questions. The same builder works identically for video sessions, speed networking rooms, and community join forms.

Suggested fields — one-click to add Full Name, Email, Phone, Company, Job Title, LinkedIn URL, and more.
Custom questions — add open-ended questions specific to your event or community.
One builder, everywhere — the same form experience across sessions, networking rooms, and communities.

The form builder with a Form title field and a Quick Add From Suggestions list including Full Name, Email, Phone, Company, Job Title, and LinkedIn URL

The built-in form builder — form title and one-click suggested fields

Session Registration

Require a form before anyone joins.

Toggle on "Require attendees to fill a form" during session or room creation. Attendees must complete the form before they can access the event. You see their responses before the session even starts — so you know exactly who is in the room.

One toggle — enable forms during creation, no configuration page needed.
Video sessions — gate access to scheduled sessions, webinars, and instant calls.
Speed networking rooms — collect attendee info before matchmaking begins.

The Require attendees to fill a form card with its toggle in the off position and the note Collect responses from attendees before they can join

The registration form toggle — one switch to enable attendee data collection

Community Join Forms

Screen members before they enter your community.

Attach a join form to any community. New members complete it when they request to join, using the same builder as your event forms — a title, one-click suggested fields, and custom questions. Each applicant's answers travel with their request, ready to review in the Members tab.

Suggested fields — one-click to add Full Name, Email, Phone, Company, Job Title, and LinkedIn URL.
Custom questions — add screening or onboarding questions specific to the community.
Answers on every request — each applicant's responses are attached to their join request for review in the Members tab.

The community Membership settings tab with Require attendees to fill a form toggled on, a Form title field, and a Quick Add From Suggestions list of fields

The community join form — form title and one-click suggested fields, inside Membership settings

Join Methods

Three ways to control who gets in.

Choose how new members join: auto-approve so anyone can enter instantly, criteria-based rules that auto-approve or auto-reject by form answers, or require approval to review each request yourself. Pair any method with a join form so every decision is made on real answers.

Auto-approve — anyone can join instantly, no review needed.
Criteria-based — auto-approve or auto-reject applicants whose answers meet your rules.
Require approval — review each request individually before granting access.

The community Membership tab under How should new members join, showing Auto-approve, Criteria-based, and Require approval options, with a Require attendees to fill a form toggle below

How new members join — auto-approve, criteria-based, or require approval

Response Collection

Every submission in a table, exportable in one click.

All form submissions appear in a structured table with each question as a column — name, email, phone, custom answers, and submission timestamp. Download the full dataset as CSV or Excel for reporting, follow-up, or offline review.

Structured table — each form field becomes a column. Every submission is a row with a timestamp.
CSV & Excel export — download the full dataset in one click for reporting or follow-up.
Community & event forms — the same submissions view works for join forms, session registration, and networking rooms.

The Join Form Submissions page with Download CSV and Download Excel buttons above a submissions table with Name, Submitted, Full Name, Email Address, Phone Number, and What brings you here columns

Form submissions table — structured data with CSV and Excel export